Workflow management rules are a set or policies and procedures that regulate the completion of a workflow. They determine which steps should be completed and when. This lets the process follow the most efficient path. When a company automatizes its most repetitive and predictable tasks using a structured workflow this allows employees to concentrate on strategic projects.

Workflows can be created in a variety of formats to suit the needs of any particular project. For instance, a sequential workflow is one in which the next step cannot start until the previous task has finished. This is a common feature in workflows for expense management, where reimbursement for employees requires receipts to be submitted and authorization for payment.

A state-machine workflow is an arrangement of tasks on a product in a specific order, with every action moving the work product into different allowed states such as “being written” or “completed”. State-machine site workflows may also include additional rules, such as if-this then-that conditional logic, that decide the direction of the process.

In addition, parallel workflows can have several actions that can be carried out in parallel to achieve a desired goal, like sending a sweater to a client when the company confirms that it’s available. All of these tasks can be automated with a workflow software.

It’s easy with the right workflow management software that allows you to create and manage structured processes to increase efficiency, accountability, and productivity. By streamlining communication, and making sure that all team members are aware of their roles and responsibilities and have a clear map of them, managers can eliminate the confusion that leads to delays in projects and deadlines.