An online board portal is a safe, comprehensive and user-friendly platform that can improve the efficiency of board meetings. It also assists in facilitating efficient collaboration, improves governance practices, and keeps organizations compliant with regulations.

Although there are many companies that offer board blog here askboardroom.com/why-is-it-important-to-use-board-portal-technologies/ management software, deciding on the most suitable one can be a hassle. Asking the following questions during the evaluation process will allow you choose the most suitable solution for your requirements.

Is the system scalable and flexible? Does it allow you to add additional users or features as your organization grows? What is the system’s approach to backups and security of data? Does it use a cloud-based infrastructure which is compliant with the industry standards?

How do you communicate the latest system updates and changes to all users? Does the vendor offer simple-to-follow training materials and support? Is support available 24/7/365?

Increased Productivity — Streamlines the process of preparing for board and committee meetings by providing immediate access to the most up-to-date reports and analytics. This allows for more time to be spent on discussion and decision-making.

Better Governance — Documents, votes and discussions are stored securely in the portal, instead of in individual email inboxes. This helps reduce security risks and maintains privacy.

Seamless Remote Meetings – Allows seamless collaboration among members regardless of location, through video conference, real-time document sharing and page synchronization. Laser pointer tools are also available. In addition actions items are automatically synchronized with participants’ calendars on the internet and meeting notes can be created at any time after the meeting.