Companies must secure their electronic documents from public scrutiny whether it’s sensitive information regarding staff members and customers or deals or documents. Even when your employees are trustworthy and well-trained, a small mistake can lead to an information breach that could damage a image of a company. There are four strategies to limit the use of electronic files and prevent any data breaches:

The Administrative Office of the Courts has sought comments on four options to deal with security and privacy concerns in providing remote electronic public access to records of the case. The first option maintains the assumption that all filed court records are accessible at the courthouse and electronically, but it will limit remote access to those who have a legitimate need for the information, such as parties, counsel, essential court employees, and judges.

The second option permits the user to look over and download all the information contained in the case record, but only when they have an official need. This includes those who have been accused of a crime and requires an approval from a judge before granting the request to release the information.

The third option provides the general public limited access to specific documents that are routinely contained in criminal case files, including plea agreements and warrants not executed. It also restricts the public’s access to certain identifying data, such as Social Security Numbers and financial information. It relies on the ability of prosecutors and their lawyers to protect their interests in specific cases by requesting to block or exclude certain information from electronic access.

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